Grant For Organizing Conference

• Applications are invited throughout the year.
• Institute must apply through its login ID at aicte-india.org and must apply at least:
  • 6 months prior to the date of the National Conference.
  • 8 months prior to the date of the International Conference.

AICTE Portal Login

• Step 1: Visit the AICTE website aicte-india.org
• Step 2: Click on the “Web Portal Login” button.
• Step 3: Log in to the AICTE portal with the credentials provided by the AICTE.
• Step 4: After successful logging, the home page of the institute appears.

AQIS Application

• Step 1: After login, navigate to the AQIS application screen please click on the “AICTE Quality Improvement Schemes (Financially Funded Scheme)” icon.
• Step 2: The AQIS application page of the institute is open.
• Step 3: Click on the “AQIS Application- Institute details”
• Step 4: Institute and Bank Details will auto-populate in “AQIS Application – Institute Details” Please check and update according to changes.

Note:

1) Bank Account should be Saving Account.

2) Account Holder's name should not be a personal name.

• Step 5: Check the declaration flag, then click on the “Save Bank Details” button.
• Step 6: To confirm the bank details entered, kindly click on the “Confirm Bank Details” button.
• Step 7: If the bank details are incorrect, click on the Cancel button to edit the bank details again otherwise click on OK to confirm the details.

Note:

Once the ‘OK’ button is clicked. The Institute details and Bank details will become read-only mode.

• Step 8: Click on the “All AQIS Application Information”
• Step 9: Click on the “Download Mandate Form” and “Download Declaration Certificate”
• Step 10: Click on the “AQIS Document Attachment”
• Step 11: Click on the new record button.
• Step 12: After attaching the Mandate form, click on the save button.

Note:

Please attach the Verified Bank Mandate Form in scanned PDF format (Maximum Size10 MB).

Application for ‘Grant for Organising Conference’

• Initiating New application
• Step 1: After uploading the attachment of the mandate form, Click on the “All AQIS Application Information”
• Step 2: Click on the new record button.
• Step 3: Select the “GOC- Grant for Organising Conference” in AQIS Schemes dropdown.
• Step 4: Click on AQIS Application ID
• Step 5: AQIS Detail Application for GOC.

Section A: Coordinator/PI/Applicant Details

• Step 1: Click on the Coordinator/PI/Applicant Details
• Step 2: “Has the Institute been sanctioned any conference by AICTE in the last 2 financial years?”, Select the appropriate option.
• Step 3: Click on the selection menu icon in the Faculty ID field to add details of the conference coordinator. Select the faculty ID from the Faculty ID list and click on the OK button.
• Step 4: Fill in all the fields of the Details of the Coordinator section.
• Step 5: Click on the selection menu icon in the Co-coordinator Faculty ID field to add details of the conference Co-coordinator. Select the faculty ID from the Faculty ID list and click on the OK button.
• Step 6: Fill in all the fields of Details of the Co-coordinator section.
• Step 7: AICTE has identified conferences of repute, organized/sponsored by leading Professional Bodies/institutions organized at a set frequency. Select the appropriate field.
• Step 8: Confirm the declaration

Section B: AQIS Application Details

• Step 1: Click on the AQIS Application Details
• Step 2: Navigate to the AQIS Application Details, fill in all the fields
• Step 3: After filling in all the required details in the fields, click on the Save button.

Section C: Academic Credentials of Coordinator /PI/Applicant

• Step 1: Click on the Academic Credentials of Coordinator /PI/Applicant
• Step 2: Click on the new record button to add the Record and select the parameter Criteria.
• Step 3: Select “YES/NO” according to the parameter, fill in the Count/Number, and fill in the Area of Specialisation. Click on the save button.

Note:

Further repeat the above Steps 2 and 3 for the following Parameters/Criteria

• Any state / National/International awards received?
• Membership of the Professional / Learned bodies/ Societies
• No. of National/International conferences organized
• Number of Patents Registered
• Number of Ph. D students Guided
• Papers published in International Journals in the last 3 years
• Papers published in national Journals in the last 3 years
• Relevant experience of conducting/coordinating similar programs from AICTE and other funding agencies in the past three years
• Research Experience in years
• Teaching/Industry Experience in years
• Whether the Coordinator has Ph.D.

• Step 4: After filling in all the required details in the fields, click on the Save button.

Section D: Credentials of Co-coordinator

• Step 1: Click on the Credentials of Co-coordinator
• Step 2: Click on the new record button to add the Record and select the parameter Criteria.
• Step 3: Select “YES/NO” according to the parameter, fill in the Count/Number, and fill in the Area of Specialisation/Details. Click on the save button.

Note:

Further repeat the above Steps 2 and 3 for the following Parameters/Criteria

• No. of National/International conferences organized
• Number of Ph. D students Guided
• Membership of the Professional / Learned bodies/ Societies
• Papers published in International Journals in the last 3 years
• Papers published in national Journals in the last 3 years
• Whether the Coordinator has Ph.D.
• Teaching/Industry Experience in years
• Relevant experience in conducting/coordinating similar programs from AICTE and other funding agencies in the past three years
• Research Experience in years

• Step 4: After filling in all the required details in the fields, click on the Save button.

Section E: Credentials of Institution / Department

• Step 1: Click on the Credentials of Institution / Department
• Step 2: Click on the new record button to add the Record and select the parameter Criteria.
• Step 3: Select “YES/NO” according to the parameter, fill in the Count/Number, and fill in the Details. Click on the save button.

Note:

Further repeat the above Steps 2 and 3 for the following Parameters/Criteria

• For organizing the conference institute is collaborating with Industry
• Is the institute collaborating with the technical Society for organizing a conference
• Number of conferences already conducted in the institute in the last 3 years
• Number of courses Accredited in the Institute
• Is the institute collaborating with any reputed Institute or Laboratory for organizing the conference
• Number of Years of Establishment of the Institute
• Whether the level of the course under which the conference is to be conducted PG?
• Whether the course under which the proposal is submitted, is accredited by NBA?

• Step 4: After filling in all the required details in the fields, click on the Save button.

Section F: Justification of proposal

• Step 1: Click on the Justification of proposal
• Step 2: Click on the new record button to add the Record and select the parameter Criteria.
• Step 3: Select the parameter/ Criteria, fill in the Details and Click on the save button.

Note:

Further repeat the above Steps 2 and 3 for the following Parameters/Criteria

• Benefits to Faculty
• Benefits to Students
• Expected Outcome & Impact on Academic
• Expected Outcome & Impact on Research
• Name of Guest speakers with designation and organization
• Number of participants expected
• Objectives & Context
• Relevance

• Step 4: After filling in all the required details in the fields, click on the Save button.

Section G: Foreign participants/invited speakers to the conference

• Step 1: Click on the Foreign participants/invited speakers to the conference
• Step 2: Click on the new record button to add the Record
• Step 3: After filling in all the fields clicks on the Save button.

Section H: Financial commitment from other organizations/agencies

• Step 1: Click on the Financial commitment from other organizations/agencies.
• Step 2: Click on the new record button to add the Record
• Step 3: After filling in all the fields click on the Save button.

Section I: Budget Estimates GOC

• Step 1: Click on the Budget Estimates GOC
• Step 2: Click on the new record button to add the Record
• Step 3: Select ‘Head of Expenditure’, and fill in the ‘Anticipated Expenditure’ and ‘Justification’ of that expenditure.

Note:

Further repeat the above Steps 2 and 3 for the following ‘Head of Expenditure’

• For Online Conferences
• For Onsite Conferences

• Step 4: After filling in all the fields click on the Save button.
• Certificate/Brochure and other documents designing.
• Conference website designing & updating.
• Honorarium to Experts/ Resource Persons.
• Publication of Proceedings.
• Miscellaneous.
• Pre-conference printing (announcements, abstracts, etc.)
• Banners/Folders, Pen, and other stationery material for registration and Certificate printing and brochure printing
• Hospitality to participants /resource persons (Tea, Snacks & Lunch)
• Boarding and lodging charges for out-stationed participants/ Experts/ resource persons
• TA/DA & Honorarium to Experts/ resource persons
• Misc. expenditure including Photography, LCD projector, screen, bouquets, mementos, short visit (if any), etc.
• Publication of Proceedings (Online/printed/CD)
• Any other required expenditure

Section J: AQIS Application Attachment

• Step 1: Click on the AQIS Application Attachment
• Step 2: Click on the new record button to add the Record
• Step 3: Click on the button in ‘Attachment Name’ to attach the Declaration certificate of GOC.
• Step 4: After attaching the Declaration Certificate, click on the save button.

Note:

Please attach a verified Declaration Certificate scanned copy in PDF format (Maximum Size10 MB).

Section K: Keywords related to the conference

• Step 1: Click on the Keywords related to the conference
• Step 2: Click on the new record button to add the Record
• Step 3: After filling in all the fields click on the Save button.

Note:

Minimum 5 Keywords related to conference themes are required to submit the application.

• Validate and submit the application
• Step 1: Click on the Coordinator/PI/Applicant Details
• Step 2: Click on the Validate application button.
• Step 3: After clicking on the Validation button the message will be populated and stated as “Validation for Scheme: 'GOC- Grant for Organizing Conference' is completed Successfully”
• Click on the OK button.
• Step 4: Click on the Submit button.

Processing Methodology

• Online submission of application by the institution.
• Applications received every two months will be processed in a single lot.
• Screening/ scrutiny of applications at Council.
• Evaluation of applications by the expert committee.
• The final decision will be taken by the Council, keeping in view the recommendations made by the experts and the availability of funds for the scheme.
• After the Council’s approval, the Offer Letter for the conference will be sent to the institution.
• Offer Letters can be used by the institute to raise funds from other sponsors.

For more information contact us

Scheme-related Information:

e-mail address: [email protected] Phone Number: (011) 29581334

Technical Information:

e-mail address: [email protected] Phone Number: (011) 29581340